GROUP APPOINTMENTS: A group can only apply at the Netherlands Visa Service Centre.

To apply as a group you must meet the following requirements:

·          A group must consist of 5 persons or more;

·          A group must be homogeneous, that is to consist of people from the same or related companies (e.g. a theatre group), going with the same purpose of travel, to the same destination and for the same period of stay in the Netherlands .

To make a group appointment you must:

·          Send an e-mail in English to mos-date@minbuza.nl at least 3 weeks before the desired application date;

·          Attach to the above mentioned e-mail a copy of an invitation in which an inviting party must indicate who will cover expenses of this trip (means of transport, hotel or other accommodation, medical insurance, daily expenses) and guarantee timely return of the group to the Russian Federation, with a copy of a list of participants of the group (with their personal details and passport number and their role in the group). Inform the E mbassy in this e-mail about precise dates of travel.

When applying at the Netherlands V isa Service Centre a representative of the group must submit an original invitation with an original complete list of participants of the group (in case there is only 1 invitation for the whole group).

A file for each participant of the group must contain:

·          Valid travel document (international passport) valid for a minimum of 3 months after scheduled return to the Russian Federation ;

·          Valid travel-medical-insurance policy, either individual or group, with a minimum cover of 30,000 euro and valid for all Schengen countries;

·          Visa application form correctly completed and signed by the applicant;

·          two recent colour passport photographs, not older than 6 months, bearing a true likeness to the applicant (3,5 by 4,5 cm.);

·          An original invitation with a copy of the list of participants in which the name of the participant must be highlighted with a marker or an original invitation for each participant;

·          Recent, not older than 1 month, original employer’s statement (containing the following information: position and salary of the applicant, starting date of the employment and dates of absence), or a university/school reference with permission to be absent during the trip (for students and schoolchildren). If  an applicant is self-employed, a copy of registration from the Chamber of Commerce and of an individual tax-payer number must be presented;

·          Copy of a notarized consent of the parents (for minors who travel without parents or with only one parent). If a child has only one remaining parent, a document about the second parent must also be submitted (e.g. copy of death certificate,  court decision about deprival of parental rights, reference # 25);

Non-Russian must also submit the following documents (in addition to the mentioned above):

·          Copy of a Russian visa or a residence permit (if applicable);

·          Copy of a Russian work permit (if applicable);

·          Copy of a registration in the Russian Federation (if applicable).

Files which do not meet the above mentioned requirements can result in prolongation of the visa procedure.